Contact Washington County Clerk

Washington County Clerk of Courts

The county identifies Stephanie K. Rockey as Washington County Clerk of Courts. The Clerk of the Circuit Court is an Indiana constitutional office, elected by county voters and limited to two consecutive terms. In Washington County, the clerk is a unified court clerk. That means the office supports the county's Circuit Court and Superior Court record system rather than splitting duties between separate district and county clerk offices.

The Clerk's Office is the record keeper, child-support trustee, and chief financial officer of the courts. It collects, disburses, and reconciles court money, including filing fees, court costs, civil and small-claims judgment money, criminal and infraction fines, deferral and pretrial diversion fees, bail bond money, restitution, and probation fees ordered by the court. The clerk also serves as Secretary to the County Election Board.

Washington County Clerk Records

Use Indiana MyCase first for public case information and some public documents. MyCase is useful for case number, party, attorney, citation, court, status, and file date searches. It is not the official certified court record. The Indiana Judicial Branch says documents not available online must be obtained from the clerk in the county where the case is being heard, so the Washington County Clerk remains the copy channel for local court files.

Request channels include in person at Suite 102, by phone at 812-883-5748, and by email at clerk@washingtoncounty.in.gov. The research did not locate a separate official mail-copy form for court records, so mail requests should use the Clerk's physical address only after calling first for cost, case details, and payment instructions. For public court records, the clerk can help with older cases, missing document links, certified copies, court costs, child support histories, marriage appointments, and local copy procedure.

The official court building security order explains courthouse entry screening for court users.

Security screening matters for in-person clerk visits because persons entering covered courtroom buildings must consent to search of belongings.

Request Washington County Certified Copies

Certified copies are used when a plain printout is not enough. Divorce decrees, court orders, judgments, child support histories, and some probate or civil documents may need clerk certification for legal, agency, school, licensing, or employment use. A screenshot or uncertified MyCase page should not be treated as a certified copy.

1. Search MyCase or personal records for the case number, party names, court, and approximate filing date.
2. Identify the exact document needed, such as decree, order, judgment, payment history, or filing.
3. Call or email the Washington County Clerk of Courts to confirm copy availability, certification, fee, and pickup or mailing method.
4. Provide photo identification when required, especially for child support histories or restricted records.
5. Pay the documented fee and keep the clerk-issued certified copy for formal use.

Note: MyCase can help identify a case, but certification must come from the court office that maintains the record.

Washington County Request Fields

The county research did not locate a dedicated online copy-request form for clerk court records. A clear request should still include the same search fields the clerk would need to locate the file and confirm the correct document.

Washington County Clerk Fees

Washington County publishes several fees tied to the clerk, courts, and adjacent sheriff record services. A comprehensive clerk copy-fee schedule was not located in the captured text, so the table uses only documented amounts. Call the Clerk's Office before mailing payment or requesting a certified court document.

Clerk Money and Jail Links

The Clerk of Courts collects court-ordered money, but jail commissary, inmate phone time, release timing, and detention rules are handled through sheriff and detention channels. The distinction matters because court fines, restitution, probation fees, and bond money may touch the clerk's financial role, while inmate account deposits and phone funds are not court-file copy requests.

The sheriff commissary page explains inmate account deposits rather than clerk court costs.

That separation helps users avoid paying jail account funds when they actually need clerk court-cost or record-copy information.

The sheriff inmate phone page covers pin debit and prepaid phone time outside the clerk record-copy process.

Inmate phone deposits are not certified-copy fees and should be handled through the detention provider.

The sheriff detention center rules page explains jail conduct and sanctions rather than clerk case records.

Rules and discipline can affect custody status, but court orders and case records remain with the court and clerk.

The sheriff offender release times page states releases occur only after obligations are fulfilled.

Release timing may involve court orders or bond, but jail release questions should go to the detention center rather than the clerk copy desk.

Washington County Clerk Search Fields

MyCase search fields help the Clerk identify the same case if a copy request follows. Public users can search with a case number, citation number, cross-reference number, last name, business name, first name, middle name, date of birth, attorney name, attorney number, court filter, status, and file date range. The date of birth can narrow a search, but it does not display in case details.

Clerk vs Federal Records

The Washington County Clerk of Courts does not keep federal district or bankruptcy dockets. Federal civil, criminal, and bankruptcy records are searched through federal systems such as PACER and CM/ECF. Local Washington County court records, marriage licenses, small claims, civil filings, probate filings, and domestic relations records remain with the county clerk and Indiana court system.

PACER federal court records is the national access system for federal case dockets and documents.

PACER is useful for federal records, but it does not replace the Washington County Clerk for certified county trial-court copies.